Human Resources Administrator

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HR and Office Administrator – Vista, CA

Join a dynamic and growing organization as an HR and Office Administrator. This is an excellent opportunity to support HR and office operations for a well-respected financial services group. You'll play a crucial role in employee engagement, onboarding, and administration while enjoying a supportive team culture and the chance to make a real impact in a collaborative environment.

HR and Office Administrator Benefits & Compensation

• Competitive salary based on experience.
• Opportunity for immediate start and on-the-job training.
• Supportive, team-oriented culture focused on career development.

HR and Office Administrator Requirements & Qualifications

• Minimum 2–3 years of experience in an HR administrative, coordinator, or generalist-support role.
• Strong written and verbal communication skills, demonstrating professionalism and attention to detail.
• Ability to work both independently and collaboratively, handling multiple priorities and deadlines.

HR and Office Administrator Day-to-Day Responsibilities

• Serve as a primary contact for employees and applicants, responding to HR inquiries with professionalism and discretion.
• Coordinate hiring and onboarding, including interview scheduling, background checks, new hire paperwork, I-9 processing, and welcome communications.
• Support payroll preparation by sending timesheet reminders, reconciling data, and assisting with overtime and PTO discrepancies.
• Maintain accurate, confidential personnel files and HR documentation in compliance with company policies.
• Assist with offboarding by conducting exit interviews and managing equipment returns and communications.
• Prepare and distribute internal HR communications, including onboarding materials and employee engagement updates.
• Oversee corporate office operations, ordering supplies, coordinating logistics, and supporting vendor relationships.
• Plan and coordinate recurring in-office and employee engagement activities, such as lunches and company events.
• Partner with leadership on administrative tasks, reporting, and special projects as needed.

This is a fast-moving search with an accelerated interview process. If you're eager to step into a rewarding HR and office admin role, apply today to start making an immediate impact.

JOB ID: 170216

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Stephanie DeMasi

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