Settlement Administrator -Law Firm

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We are seeking a highly organized and detail-oriented Settlement Administrator to join our Settlement Department. This individual will play a critical role in managing settlement processes, including preparing disbursement statements, auditing client expenses, coordinating communications between clients, counsel, and facilities, and ensuring accurate and timely financial documentation.

The ideal candidate will have a solid background in personal injury law, excellent communication skills, and the ability to thrive in a fast-paced, deadline-driven environment.

Key Duties & Responsibilities

Settlement Coordination & Disbursements

• Prepare and review settlement disbursement statements with a high degree of accuracy.
• Audit case expenses to ensure accurate accounting and compliance with settlement agreements.
• Verify and balance financial figures for mediations and settlement conferences.
• Collaborate with attorneys, paralegals, and clients to ensure proper documentation for disbursements.

Client & Counsel Communications

• Serve as a primary point of contact for clients regarding settlement timelines, required documents, and outstanding balances.
• Maintain consistent communication with counsel to obtain signatures, send release documents, and schedule courier pickups or deliveries.
• Draft and manage client correspondence to confirm addresses and provide settlement updates.

Financial Management & Reporting

• Organize and maintain client billing charts, ensuring all supporting documentation is accurate and up to date.
• Request and reconcile updated statements from medical facilities and providers.
• Report verified balances to the Settlement team to update case expenses in real time.
• Process facility payments, ensuring proper tracking and confirmation.

Administrative & Project Support

• Maintain organized client billing files and settlement documentation for accurate recordkeeping.
• Assist with special projects, reporting, and process improvements within the Settlement Department.
• Provide administrative support to attorneys and team members as needed.

Required Skills & Abilities

• Exceptional verbal and written communication skills.
• Strong organizational skills with meticulous attention to detail.
• Ability to multi-task and manage shifting priorities under tight deadlines.
• Strong analytical and problem-solving abilities.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Experience with QuickBooks or similar financial management tools is preferred.
• Knowledge of settlement procedures and personal injury case workflows.

Education & Experience

• High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred.
• 3–5 years of experience working in a plaintiff personal injury firm with a strong background in settlements.
• Familiarity with medical billing, lien resolution, and trust account management is a plus.

Physical Requirements

• Must be able to lift up to 15 pounds occasionally.
• Prolonged periods of sitting and working at a computer.

At Goodwin Recruiting, we are committed to our core values and providing world class customer service. We are committed to helping our clients navigate and comply with the complex and ever-changing labor laws as well as help ensure that in every hiring decision, internally and with our client partners, that all viable candidates are considered, and the most qualified candidate is offered the role. We evaluate the knowledge, skills, and abilities that meet the requirements of the position and aim to open doors and change lives. We value all people, understanding that uniqueness and diversity foster a stronger team that is innovative and brings varying perspectives to the table. We put our money where our mouth is and are proud of our efforts to identify a broad slate of candidates, with many hiring success stories to share.

JOB ID: 164493

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Sinead Tierney

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