Administrative Assistant / Office Manager

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Administrative Assistant / Office Manager

Location: Ramsey, NJ — Onsite, Monday through Friday

Employment Type: Full-Time

About the Role:

We are seeking a polished and detail-oriented Administrative Assistant / Office Manager to provide day-to-day operational and administrative support in a professional, client-facing office environment. This role combines elements of executive assistance, front desk coordination, and office management — ideal for someone who thrives in a role where organization, communication, and professionalism make a daily impact.

The ideal candidate is dependable, proactive, and comfortable wearing many hats — from managing calendars and client communications to maintaining order and flow throughout the office.

Key Responsibilities:

• Serve as the primary point of contact for clients, and visitors, ensuring a warm and professional experience.
• Manage calendars, coordinate meetings, and schedule client appointments with accuracy and discretion.
• Prepare, proofread, and organize confidential correspondence, reports, and client documents.
• Maintain organized filing systems — both electronic and physical — ensuring easy retrieval and compliance standards are met.
• Oversee daily office operations, including supply management, and general office upkeep.
• Support document execution, filing, and follow-up communications with clients and external partners.
• Coordinate meeting logistics, including preparing agendas, assembling materials, and tracking follow-up tasks.
• Assist with billing, expense tracking, and administrative reporting.
• Maintain confidentiality and handle sensitive information with discretion and professionalism.

Qualifications:

• 1+ years of experience in an administrative, legal, or office management role within a professional services environment.
• Strong calendar management and scheduling experience.
• Excellent written and verbal communication skills with a high attention to detail.
• Proficiency with Microsoft Office Suite (Word, Outlook, Excel, PowerPoint);
  • experience with document management systems is a plus.
• Experience with accounts receivable (A/R), billing, or client invoicing is a plus. Will train if needed.
• Proven ability to manage multiple priorities and deadlines simultaneously.
• Professional appearance, polished demeanor, and strong client-service orientation.
• Self-starter with strong problem-solving and organizational skills.

Compensation and Benefits:

• Salaried position – $50K – $60K (DEO)
• PTO
• Federal Holiday's paid
• Opportunities for professional growth and advancement

At Goodwin Recruiting, we are committed to our core values and providing world class customer service. We are committed to helping our clients navigate and comply with the complex and ever-changing labor laws as well as help ensure that in every hiring decision, internally and with our client partners, that all viable candidates are considered, and the most qualified candidate is offered the role. We evaluate the knowledge, skills, and abilities that meet the requirements of the position and aim to open doors and change lives. We value all people, understanding that uniqueness and diversity foster a stronger team that is innovative and brings varying perspectives to the table. We put our money where our mouth is and are proud of our efforts to identify a broad slate of candidates, with many hiring success stories to share.

JOB ID: 167146

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Rachael Faifer

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