Administrative Services Assistant Manager

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A global hospitality company with corporate offices in Midtown West is seeking an Administrative Services Assistant Manager to support and enhance the daily operations of its Administrative Services Department.

This role is ideal for someone who enjoys operational variety, excels at organization, and thrives in a support-focused environment where accuracy and attention to detail are essential. The position offers exposure to multiple administrative functions, including corporate housing, insurance, compliance, facilities, and legal coordination.

This is a hybrid role with 2 days per week onsite.

Key Responsibilities

Corporate Housing & Relocation Support

• Manage lease agreements, renewals, move-ins/move-outs, and communication with landlords and employees.

Business Insurance Coordination

• Support policy renewals, maintain insurance documentation, and coordinate claims with external providers.

Licenses & Permits

• Oversee applications, renewals, and compliance tracking.

Facility Management

• Coordinate repairs and maintenance schedules
• Manage vendor communications and ensure workplace safety standards.

Legal Liaison Support

• Serve as point of contact for external law firms
• Assist with contract coordination and compliance documentation.

General Office Administration

• Support office operations, internal event coordination, document control, supply ordering, and travel arrangements.

Required Skills & Experience

• Bachelor’s Degree OR 2–3 years of experience in administrative support or office management
• Strong organizational, prioritization, and multitasking skills
• Excellent communication skills (internal and external stakeholders)
• Proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Ability to work independently, anticipate needs, and manage multiple deadlines

Language Requirements

• English: Business-level communication, including vendor management
• Japanese: Native level, with the ability to prepare documents and participate in meetings with Japan

Ideal Candidate

• Highly organized and detail-oriented
• Comfortable managing diverse administrative responsibilities
• Professional, trustworthy, and proactive
• Interested in operations, facilities, compliance, or administrative leadership pathways

What This Role Offers

• The chance to contribute directly to essential company infrastructure
• Broad exposure across housing, insurance, compliance, facilities, and legal operations
• A supportive environment with room to grow and expand responsibilities
• A visible impact on organizational efficiency and operational continuity

JOB ID: 169001

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Francesca Brajuha

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