Senior Conference Planner – Conference & Events

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Senior Conference Planner – Conference & Events (Full-Time)

We are seeking an experienced Senior Conference Planner to manage high-volume meetings and events in a structured, professional conference environment. This role serves as the primary liaison between clients and the hospitality team, ensuring seamless execution of meetings, conferences, and catered events.

This position oversees approximately 200 events annually, with event capacities up to 200 guests, and is ideal for a detail-oriented planner who thrives in a service-driven, fast-paced setting.

Compensation

• Base salary: $80,000 – $90,000
• Bonus tied to client satisfaction
• Additional earnings based on a percentage of administrative fees
• Full benefits package (medical, dental, vision, 401k, PTO)

Key Responsibilities

• Serve as the primary point of contact for assigned conference groups
• Coordinate food & beverage, audiovisual, room setup, and event logistics
• Lead pre-conference meetings and client walk-throughs
• Manage banquet event orders (BEOs) and ensure accuracy of event details
• Support events on-site to ensure seamless execution
• Communicate effectively with culinary, facilities, and operations teams
• Monitor invoicing and ensure timely client payment
• Participate in planning meetings and daily operational reviews

Qualifications

• 3+ years of conference planning or corporate event experience
• Background in conference center, hotel, or corporate event environment preferred
• Strong organizational and multitasking skills
• Experience managing multiple concurrent events
• Excellent written and verbal communication skills
• Professional presence and client-facing confidence
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Ability to work flexible hours based on event schedules

What We’re Looking For

• Service-focused mindset with strong attention to detail
• Ability to anticipate needs and solve problems proactively
• Calm, professional approach under pressure
• Commitment to delivering high client satisfaction

If you are an experienced planner who enjoys owning events from contract through execution and delivering exceptional client experiences, we encourage you to apply.

JOB ID: 172152

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Charles Frede

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