Job Summary

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Meetings & Events Project Coordinator

We are looking for an ambitious, highly organized meetings and events professional to support the successful execution of client programs from start to finish. If you thrive in a fast-paced, detail-driven environment and enjoy delivering exceptional attendee experiences through strong coordination, data accuracy, and operational excellence, this is an exciting opportunity to make an impact.

Project Coordinator Responsibilities

• Support Project Managers in the planning and execution of meetings and events, including national meetings, training programs, product launches, and incentive travel programs

• Manage event logistics including registration coordination, attendee communications, rooming lists, travel coordination support, and program materials

• Maintain and reconcile participant data across multiple systems, ensuring accuracy of registration, reporting, cancellations, and updates throughout the program lifecycle

• Coordinate with vendors, hotels, and internal teams on signage, amenities, event materials, billing alignment, and post-event reporting

Core Competencies

• Exceptional attention to detail with strong organizational, multitasking, and follow-through skills

• Ability to thrive in a fast-paced, deadline-driven environment while managing multiple priorities simultaneously

• Strong interpersonal and communication skills with the ability to professionally manage attendee inquiries and high email volumes

• Demonstrated comfort with technology, data management, and event platforms with a collaborative, team-oriented mindset

Project Coordinator Qualifications

• 3–5 years of meetings and events experience required

• Advanced Excel proficiency including VLOOKUP, Pivot Tables, Conditional Formatting, and data reconciliation

• Experience with Cvent preferred, or similar event or project management platforms

• Fully remote role requiring the ability to travel domestically and internationally as needed

JOB ID: 172976

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Scott Strong

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Additional Information

At Goodwin Recruiting, our clients seek qualified candidates, and that is what we deliver. A person’s age, gender, race, color, marital or family status, national origin, disability, religion, veteran status, sexual orientation, gender identity has no bearing on whether they are able to do the job. We evaluate the knowledge, skills, and abilities that meet the requirements of the position and aim to open doors and change lives. We work hard to identify a broad slate of candidates for each of our clients, with many hiring success stories to share.

Kalyn joined Goodwin Recruiting with over a decade of experience in operations, leadership, and hospitality management. She’s known for her values-driven approach, strong team-building skills, and commitment to excellence. Kalyn’s experience across industries - ranging from medical and construction to hospitality and finance - has made her highly effective in full-cycle recruiting.