Facilities Director

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JOB DESCRIPTION

The Facilities Director partners closely with executive leadership to develop and implement both long and short-term facilities plans to ensure work spaces are not only highly functional but also create environments that are appealing to staff, patients and visitors. On a day to day basis, the Director sets priorities and provides oversight for personnel to maintain, repair, calibrate, inspect and clean the buildings and equipment assigned to the Facilities Management areas of responsibility. These responsibilities include the clinical and office Facilities Services functions at multiple locations. Directs new construction as well as rehabilitation / renovation of all areas of our clients physical plants and outlying facilities.

Administers preventive maintenance programs for all internal and external facilities, including plant equipment, grounds maintenance, housekeeping and clinical and non-clinical equipment assigned to the Facilities Management areas of responsibility, ensuring that all buildings and grounds are in excellent physical appearance at all times. Determines priorities for repair, maintenance activities, and construction / renovation projects to maximize productivity and cost effectiveness while minimizing disruption to operations. Organizes, directs and participates in the compilation and analysis of data concerning departmental services and activities; takes appropriate action based on the analysis of the reports.

Coordinates and participates in strategic planning with Administration to propose, plan and execute institutional facility renovation and replacement projects in accordance with our clients long term facilities plan, and the needs and service objectives of the various departments. Maintains compliance with regulatory controls, including OSHA, Joint Commission, DPH standards and regulations, applicable building codes, and permitting processes. Serves as the organizations Safety Officer and is responsible for clients Safety Environment of Care and Emergency Preparedness plans and it’s execution including oversight of clients safety and EOC committees.

ROLE AND RESPONSIBILITIES

· Directs the development and implementation of standards for plant operations, maintenance, safety, and enhancement of work including clinical and administrative office space, buildings, grounds and equipment.

· Promulgates service programs, implementing performance standards for quality customer service. Directs and oversees the budgets. Develops payroll and/or non-payroll budget. Monitors expenditures and ensures compliance with budget. Promotes effective use of resources.

· Identifies, implements, and evaluates best practices, including systems development and cost-effective operations standards. Identifies/implements strategies to reduce costs and improve services. Focuses on prevention, intervention, and identification of issues/problems prior to their impact on operations, patient care and customer satisfaction.

· Ensures compliance with administrative, legal and regulatory requirements of governmental and accrediting agencies by actively participating in the development, implementation and evaluation of effective policies, standards, practices and procedures. Directs staff in their attainment of service, quality and cost objectives.

· Develops and revises standards for Plant Operations, Environmental Services, and Security/Transportation Services as identified by regulatory agencies. Coordinates local/state fire authority and regulatory body inspection visits involving facility or building concerns. Manages and resolves human resources, employee and department safety and risk management issues.

· Directs the daily activities of the Facilities Department

· Directs maintenance personnel, contractors and subcontractors engaged in equipment installation, facilities equipment repair, preventive maintenance and regulatory compliance

· Oversees the functioning of building systems including mechanical, fire/life safety, elevators and electrical systems

· Oversees and coordinates with contractors on major facilities renovation projects

· Analyzes and makes recommendations to optimize energy consumption and operation of HVAC systems, lighting, and other factors, such as flooring, ceiling and wall conditions

· Plans, budgets, and schedules facilities modifications including cost estimates, bid sheets, layouts, and contracts for construction and acquisitions

· Performs and/or supervises audits to support facility planning and regulatory compliance

· Assist in development of long range plans, conceptual designs, and capital outlay requirements and documentation

· Coordinates program specifications, requirements for proposals and contracts, and associated documents

· Acts as a liaison to public utility, environmental, and energy agencies

· Inspects construction and installation progress to ensure conformance to established specifications and quality control

· Oversees the coordination of building space allocation, layout, and associated communications.

· Interfaces with architects, engineers, designers and government agencies as needed

· Acts as the organizations top Safety Officer and oversees the execution of clients Safety, EOC and Emergency Preparedness plans in accordance to regulatory standards.

· Emergency Management Plan lead for all situation invoking the org’s emergency management plan; may be asked to serve as Incident Commander.

· responsible for directing on call 24/7 staff in event of power outages, floods and other environmental actions requiring movement of supplies, materials (including medications/vaccines) from one site to another

· work closely with grants department in development of relevant applications for funding for capital projects

QUALIFICATIONS

Required Skills and Education

A Bachelor’s Degree in one of the Engineering disciplines, Engineering Technology or a related field preferred.

· Required Experience: Minimum of ten years of experience in Health Care Facilities, including at least five years’ experience in staff management.

· Computer skills, including use of Microsoft Office

· Demonstrated project management experience, including construction projects within a clinical setting

Required Licenses/Certifications

Registration or Certification as a Professional Engineer or one of the industry-recognized Certification Commissions (e.g. Certified Facility Manager (CFM) or Certified Healthcare Facility Manager (CHFM) is preferred for this position.

Employees must have a current driver’s license, a clean driving record at time of hire and throughout employment, and the ability to travel throughout the state of Connecticut

JOB ID: 175130

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Jeffrey Elwood

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