Payroll & AP Specialist (Construction)

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Payroll & Accounts Payable Specialist (Construction)

We’re working with a growing construction company that is looking to add a Payroll & Accounts Payable Specialist to their team. This position will support payroll processing, accounts payable, and some light HR-related responsibilities, with a strong focus on accuracy, compliance, and job cost tracking.

What You’ll Be Doing

Payroll

• Manage weekly payroll for both field and office employees, including union and non-union staff
• Review and verify timecards, job costing, and certified payroll data
• Ensure compliance with prevailing wage requirements and union agreements
• Maintain payroll records, including deductions, garnishments, and benefits
• Prepare payroll-related reports and assist with tax filings
• Address payroll questions and resolve discrepancies

Accounts Payable

• Process vendor invoices and assign costs to the appropriate jobs/projects
• Coordinate with project managers for proper coding and approvals
• Match invoices with purchase orders and receipts
• Handle weekly payment processing (checks and electronic payments)
• Maintain vendor records, including W-9s and 1099 tracking
• Reconcile vendor statements and resolve any issues
• Support accurate job costing and cost tracking across projects

HR / Administrative Support

• Assist with onboarding and new hire documentation
• Maintain employee records and ensure compliance with documentation requirements
• Support benefits administration and employee updates
• Track certifications, licenses, and required compliance documentation
• Partner with payroll on time-off tracking and employee updates

Additional Support

• Assist with month-end close activities
• Maintain organized accounting and personnel records
• Follow internal processes and ensure compliance with company procedures

What They’re Looking For

• 2–5 years of experience in payroll and/or accounts payable (construction experience is a plus)
• Familiarity with job costing and construction accounting practices
• Exposure to certified payroll and prevailing wage requirements preferred
• Strong Excel skills and experience with accounting systems (Spectrum is a plus)
• Detail-oriented with the ability to manage multiple priorities and deadlines
• Comfortable working in a fast-paced, project-driven environment

Nice to Have

• Experience supporting union payroll
• Understanding of lien waivers and subcontractor compliance
• Strong communication skills across internal teams and vendors

JOB ID: 174211

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Steve Lowit

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