Executive Assistant & Special Projects Coordinator

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We’re looking for a highly organized, proactive, and resourceful Executive Assistant & Special Projects Coordinator to join our growing team. This role goes beyond traditional administrative support—it’s perfect for someone who thrives on problem-solving, improving processes, and managing projects that drive real impact. As a trusted partner to our executive team, you’ll help ensure priorities are executed effectively, operations run smoothly, and key initiatives move forward on time.

Executive Assistant & Special Projects Coordinator Benefits

• Direct exposure to executive decision-making and company strategy
• Opportunity to work on cross-functional, high-impact projects
• Clear growth path into roles such as Chief of Staff, Operations Manager, or Project Manager
• Collaborative and fast-paced work environment
• Professional development and hands-on learning opportunities

Executive Assistant & Special Projects Coordinator Responsibilities

• Manage complex calendars, travel arrangements, and meeting logistics for executives
• Prepare agendas, capture detailed meeting notes, and track follow-ups
• Draft, proofread, and manage executive communications
• Handle sensitive information with discretion and professionalism
• Coordinate and manage cross-functional projects from planning to execution
• Conduct research and prepare materials for strategic initiatives and presentations
• Develop and maintain project plans, timelines, and deliverables
• Collaborate with internal teams to ensure deadlines and milestones are met
• Identify workflow inefficiencies and implement process improvements
• Support vendor management, purchasing, and basic budget tracking
• Assist with onboarding, internal communications, and team operations

Executive Assistant & Special Projects Coordinator Requirements

• 2+ years of experience in executive support, operations, or project coordination
• Exceptional organizational skills and strong attention to detail
• Excellent written and verbal communication abilities
• Proven ability to manage multiple priorities and meet deadlines
• Proficiency with tools such as Google Workspace, Microsoft Office, Slack, Monday, or Notion
• Ability to adapt in a fast-paced, evolving environment
• High level of professionalism, discretion, and sound judgment
• Bonus: Experience in startups or high-growth environments
• Bonus: Familiarity with data analysis, reporting, or basic financial tracking
• Bonus: Interest in business operations, strategy, or process improvement

JOB ID: 174794

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