Office Manager – on hold

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Position Overview

The Office Manager manages the entire business architecture of the small accoutning firm to achieve operational excellence, compliance, and overall business growth. This role liberates practicing lawyers and paralegals to focus fully on client work by centrally directing firm-wide finances and billing technology procurement, Standard Operating Procedures (SOPs), vendor relationships, and non-attorney administrative work.

Key Responsibilities

•Process Optimization & Scaling: Analyze existing workflows to eradicate administrative bottlenecks, draft firm-wide Standard Operating Procedures (SOPs), and build out scalable staff training protocols.

•Financial & Budget Strategy: Oversee firm-wide budgeting, manage capital expenditures, direct financial forecasting, and review outside vendor/partner invoice compliance.

•Human Resources

•Timekeeping and Billing

•Technology & AI Infrastructure: Direct the evaluation, implementation, and management of the firm's technology stack, including Practice Management Systems, Document Management Systems (DMS), and emerging legal AI automation tools.

•Risk, Governance, & Security: Monitor regulatory data privacy obligations, lead operational risk mitigation strategy, and coordinate firm-wide compliance architectures.

•Personnel & Team Leadership: Set strategic KPIs, mentor support staff, optimize hiring workflows, and direct change-management initiatives across practice groups.

JOB ID: 183522

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Amy Resendiz

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