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Conference Planner – Hotel & Conference Services
St. Louis, MO 63130
$70,000–$80,000 annually
Conference & Event Planning Opportunity
We are seeking an experienced Conference Planner to join a premier executive hotel and conference center in St. Louis.
This position is ideal for a hospitality professional with experience in full-service hotels, conference centers, or corporate meeting environments who enjoys managing the details that turn a meeting or conference into a seamless guest experience.
The Conference Planner will serve as a primary point of contact for clients, coordinating events from the planning stage through on-site execution while partnering closely with Food & Beverage, Culinary, AV, Front Office, Housekeeping, and hotel operations.
This is a hands-on planning role for someone who understands both the client-facing and operational sides of conference services.
What You'll Do
- Manage conferences, meetings, and corporate events from initial planning through execution
- Serve as a primary point of contact for meeting planners and clients
- Coordinate event details, timelines, meeting-room requirements, guest needs, and service expectations
- Prepare and manage BEOs and other event documentation
- Communicate event requirements across Culinary, Banquets, AV, Front Office, Housekeeping, and Operations
- Coordinate food and beverage requirements with culinary and service teams
- Manage meeting-room setups, audiovisual needs, guest-room considerations, and conference logistics
- Conduct pre-conference meetings and ensure all departments understand client expectations
- Maintain regular communication with clients before, during, and after events
- Monitor events on-site and resolve issues quickly and professionally
- Manage multiple events and priorities simultaneously
- Review changes and communicate updates to all affected departments
- Provide high-touch service to executive, corporate, and conference guests
- Support post-event follow-up and identify opportunities to continuously improve the guest experience
What We're Looking For
- Previous experience in conference services, hotel events, catering, meetings, or hospitality event planning
- Full-service hotel or conference-center experience strongly preferred
- Experience managing corporate meetings, conferences, or group events
- Working knowledge of BEOs and hotel event operations
- Strong client-facing and relationship-management skills
- Ability to coordinate multiple hotel departments
- Experience working with Food & Beverage, AV, guest rooms, meeting spaces, and event operations
- Strong organizational and project-management skills
- Excellent written and verbal communication
- Ability to manage multiple events and shifting priorities
- Professional presence and strong attention to detail
- Comfortable working in a hospitality environment where schedules may vary based on conference and event needs
Ideal Background
Strong candidates may currently hold titles such as:
- Conference Services Manager
- Conference Planner
- Event Services Manager
- Hotel Event Manager
- Catering & Conference Services Manager
- Convention Services Manager
- Meeting Planner
- Catering Manager with strong conference-planning experience
We are especially interested in candidates who understand that success requires more than planning the event on paper — you need to understand how the hotel operation actually delivers it.
Why This Opportunity?
This position offers the opportunity to work in an executive-level hotel and conference environment with sophisticated corporate and university clientele. You will have the opportunity to manage complex events, build long-term client relationships, and work closely with an experienced hospitality team.
Benefits
- Medical, dental, and vision insurance
- 401(k) with company match
- Paid time off
- Paid holidays
- Career growth and advancement opportunities
- Employee wellness and hospitality benefits
JOB ID: 182308
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Charles Frede