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We’re looking for a highly organized, proactive, and resourceful Executive Assistant & Special Projects Coordinator to join our growing team. This role goes beyond traditional administrative support—it’s perfect for someone who thrives on problem-solving, improving processes, and managing projects that drive real impact. As a trusted partner to our executive team, you’ll help ensure priorities are executed effectively, operations run smoothly, and key initiatives move forward on time.
Executive Assistant & Special Projects Coordinator Benefits
- Direct exposure to executive decision-making and company strategy
- Opportunity to work on cross-functional, high-impact projects
- Clear growth path into roles such as Chief of Staff, Operations Manager, or Project Manager
- Collaborative and fast-paced work environment
- Professional development and hands-on learning opportunities
Executive Assistant & Special Projects Coordinator Responsibilities
- Manage complex calendars, travel arrangements, and meeting logistics for executives
- Prepare agendas, capture detailed meeting notes, and track follow-ups
- Draft, proofread, and manage executive communications
- Handle sensitive information with discretion and professionalism
- Coordinate and manage cross-functional projects from planning to execution
- Conduct research and prepare materials for strategic initiatives and presentations
- Develop and maintain project plans, timelines, and deliverables
- Collaborate with internal teams to ensure deadlines and milestones are met
- Identify workflow inefficiencies and implement process improvements
- Support vendor management, purchasing, and basic budget tracking
- Assist with onboarding, internal communications, and team operations
Executive Assistant & Special Projects Coordinator Requirements
- 2+ years of experience in executive support, operations, or project coordination
- Exceptional organizational skills and strong attention to detail
- Excellent written and verbal communication abilities
- Proven ability to manage multiple priorities and meet deadlines
- Proficiency with tools such as Google Workspace, Microsoft Office, Slack, Monday, or Notion
- Ability to adapt in a fast-paced, evolving environment
- High level of professionalism, discretion, and sound judgment
- Bonus: Experience in startups or high-growth environments
- Bonus: Familiarity with data analysis, reporting, or basic financial tracking
- Bonus: Interest in business operations, strategy, or process improvement
JOB ID: 174794
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