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HR and Office Administrator – Vista, CA
Join a dynamic and growing organization as an HR and Office Administrator. This is an excellent opportunity to support HR and office operations for a well-respected financial services group. You'll play a crucial role in employee engagement, onboarding, and administration while enjoying a supportive team culture and the chance to make a real impact in a collaborative environment.
HR and Office Administrator Benefits & Compensation
- Competitive salary based on experience.
- Opportunity for immediate start and on-the-job training.
- Supportive, team-oriented culture focused on career development.
HR and Office Administrator Requirements & Qualifications
- Minimum 2–3 years of experience in an HR administrative, coordinator, or generalist-support role.
- Strong written and verbal communication skills, demonstrating professionalism and attention to detail.
- Ability to work both independently and collaboratively, handling multiple priorities and deadlines.
HR and Office Administrator Day-to-Day Responsibilities
- Serve as a primary contact for employees and applicants, responding to HR inquiries with professionalism and discretion.
- Coordinate hiring and onboarding, including interview scheduling, background checks, new hire paperwork, I-9 processing, and welcome communications.
- Support payroll preparation by sending timesheet reminders, reconciling data, and assisting with overtime and PTO discrepancies.
- Maintain accurate, confidential personnel files and HR documentation in compliance with company policies.
- Assist with offboarding by conducting exit interviews and managing equipment returns and communications.
- Prepare and distribute internal HR communications, including onboarding materials and employee engagement updates.
- Oversee corporate office operations, ordering supplies, coordinating logistics, and supporting vendor relationships.
- Plan and coordinate recurring in-office and employee engagement activities, such as lunches and company events.
- Partner with leadership on administrative tasks, reporting, and special projects as needed.
This is a fast-moving search with an accelerated interview process. If you're eager to step into a rewarding HR and office admin role, apply today to start making an immediate impact.
JOB ID: 170216
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Stephanie DeMasi