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Do you enjoy bringing order to complicated processes, building relationships, and making sure important details never fall through the cracks? A well-established skilled trades organization in St. Louis, MO, is seeking an Apprenticeship Program Administrator to manage the records, compliance activities, and daily coordination of its registered apprenticeship programs.
Supporting approximately 250 apprentices in HVAC, pipefitting, and sheet metal, this position combines hands-on administration with contractor communication, workforce development, and regulatory reporting. We're looking for someone who can work independently, stay ahead of deadlines, and take pride in keeping programs running efficiently.
This is a full-time, primarily in-office opportunity in St. Louis, MO, with local travel required.
Apprenticeship Program Administrator Benefits and Compensation:
- $25–$30 per hour, depending on experience
- Annualized compensation of approximately $52,000–$62,400
- Full-time position with a consistent weekday schedule
- Stable opportunity supporting skilled trades education and career development
- Small, collaborative team with direct involvement in organizational operations
- Opportunity to expand responsibilities and contribute to program improvements
Apprenticeship Program Administrator Requirements & Qualifications:
- Previous experience in administrative operations, program management, compliance coordination, or a related field
- Proficiency with Microsoft Excel, Word, spreadsheets, and digital recordkeeping
- Strong attention to detail when handling confidential records, reporting requirements, and deadlines
- Ability to communicate professionally with employers, apprentices, training partners, and regulatory representatives
- Excellent time management skills and the ability to prioritize responsibilities with minimal supervision
- Valid driver's license and reliable transportation to visit local contractor facilities, training sites, and industry events as part of the position's essential responsibilities
Must Haves:
- Monitor apprenticeship participation, training hours, classroom attendance, and individual progress toward completion
- Process apprentice enrollment documentation, program changes, completions, and other required status updates
- Organize and maintain electronic files, including converting historical paper records into accessible digital documentation
- Collect outstanding training records and required information from participating employers through consistent, professional follow-up
- Maintain accurate information for regulatory submissions, compliance reviews, and internal reporting
- Organize apprenticeship committee activities, coordinate meetings, and communicate program updates to stakeholders
- Assist apprentices with completion requirements, licensing documentation, and next steps toward journeyman status
Apprenticeship Program Administrator Preferred Background & Skills:
- Experience administering registered apprenticeship programs or supporting workforce training initiatives
- Knowledge of Department of Labor apprenticeship regulations, reporting requirements, or RAPIDS
- Familiarity with HVAC, construction, mechanical trades, or contractor-based organizations
- Background in nonprofit administration, professional associations, or educational program coordination
- Experience with grant documentation, funding reports, or compliance monitoring
- Exposure to invoicing, billing, and general administrative accounting
- Familiarity with AI-assisted administrative tools and digital workflow improvements
What Success Looks Like:
You'll become a dependable resource for contractors, apprentices, and leadership by maintaining reliable records, meeting reporting deadlines, and resolving documentation issues before they become larger problems. You'll help create more efficient processes while ensuring apprenticeship participants receive the communication and administrative support they need to progress through their programs.
Additional Information:
This position does not include relocation assistance. Candidates must live within commuting distance of the St. Louis, MO work location (63110).
This is a direct-hire position. Third-party staffing, subcontracting, and Corp-to-Corp (C2C) arrangements will not be considered.
Applicants must be legally authorized to work in the United States. The employer will not provide employment visa sponsorship now or in the future.
JOB ID: 182315
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Rogers Hornsby