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Project Manager, Meetings & Incentives – Key Accounts (Fully Remote)
We are looking for an experienced Project Manager, Meetings & Events who can step in and independently manage complex corporate meetings and incentive programs from start to finish. This is a hands-on role for someone who thrives on ownership, enjoys managing multiple programs simultaneously, and understands the details required to deliver exceptional client experiences.
Project Manager Responsibilities
- Own multiple corporate meetings and incentive programs from initial planning through on-site execution and post-event reconciliation
- Serve as a primary client contact, managing expectations, timelines, deliverables, and ongoing program communication
- Manage detailed program logistics including hotel room blocks, attrition, food and beverage, BEOs, air and ground transportation, attendee manifests, and on-site operations
- Develop and maintain project plans, timelines, program specifications, run-of-show documents, and client communications
- Source and manage hotels, venues, DMCs, transportation providers, production partners, and other third-party vendors
- Develop, track, and reconcile program budgets, invoices, vendor payments, and final financial reporting
- Manage multiple programs and competing deadlines simultaneously while maintaining accuracy and a high level of client service
- Travel approximately 40% for site visits, program execution, and client events
Core Competencies
- Strong end-to-end project ownership with the ability to operate independently
- Exceptional client communication, organization, and attention to detail
- Strong financial acumen with hands-on budget development and reconciliation experience
- Ability to anticipate challenges, solve problems quickly, and remain composed during live programs
- Comfortable managing multiple complex programs at different stages of planning
- Collaborative, proactive, and accountable working style
- Proficiency with Microsoft Office and experience with event and project management technology such as Cvent, Monday.com, and Slack
Project Manager Qualifications
- Minimum 5 years of hands-on corporate meetings and incentive program management experience
- Demonstrated experience personally managing programs from initial planning through final reconciliation
- Strong experience with hotel room blocks, travel and transportation logistics, F&B/BEO management, vendor sourcing, and on-site execution
- Experience managing multiple concurrent client programs
- Corporate meetings, incentive travel, sales meetings, executive programs, or similar high-touch event experience strongly preferred
- Agency, meetings management, or comparable multi-client environment experience strongly preferred
- CMP certification preferred
- Fully remote position with approximately 40% travel
JOB ID: 181921
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Jason Groupp