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Trust & Estates Legal Assistant
- Onsite role in Las Vegas-must be able to work in the office Monday-Friday
- Monday-Friday 8am-5pm w/1 hour lunch 12-1pm
Legal Administrative Support
- Manages files, opens new matters as requested by attorney, and maintains all relevant document inclusions for the files
- Printing, assembling client folders and binders
- Ensures that all documents have been proofread, edited, and revised as necessary
- Coordinate attorney calendars, appointments & meetings.
Client & Attorney Support
- Respond to telephone inquiries and client needs with professionalism and efficiency.
- Anticipate attorney needs to support seamless workflow and time management.
Document Handling
- Process incoming/outgoing mail and arrange special deliveries through Office Services as needed.
- Proofread documents for grammar, formatting, punctuation, and content accuracy to uphold the firm’s quality standards.
- Learn and apply firm policies and procedures to ensure compliance with legal and organizational requirements.
Billing & Timekeeping
- Coordinate the client billing process, troubleshoot issues with the billing department, and ensure timely invoicing.
- Accurately record billable and non-billable time for effective service tracking and reporting.
Communication & Collaboration
- Listen actively, follow instructions, and accept feedback to support effective communication and continuous improvement.
- Foster strong working relationships with attorneys, staff, and clients to promote a positive and collaborative work environment.
- Serve as a mentor to new staff, providing guidance on firm processes and practice area procedures.
- Exhibit flexibility to work outside standard business hours as needed to meet deadlines and support urgent legal matters.
Independent Work & Time Management
- Work independently with initiative, accountability, and reliability.
- Manage tasks in a fast-paced environment, meeting deadlines while maintaining high-quality standards.
- Organize and prioritize assignments effectively, including delegating when appropriate.
Experience and Qualifications:
- At least 3 years of experience as a legal administrative assistant within a small to mid-size law firm, preferably in trusts and estates, private client, or transactional practice.
- Experience with customized estate planning, probate and trust administration
- Proficiency with Microsoft Office (Word, Outlook, Excel, PowerPoint); experience with document management and timekeeping systems preferred.
- Strong attention to detail, organizational skills, and ability to manage multiple priorities.
- Excellent written and verbal communication skills.
- Professional demeanor and commitment to client service.
- Ability to handle confidential and sensitive information with discretion.
JOB ID: 174833
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Mary Kundert