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Payroll & Accounts Payable Specialist (Construction)
We’re working with a growing construction company that is looking to add a Payroll & Accounts Payable Specialist to their team. This position will support payroll processing, accounts payable, and some light HR-related responsibilities, with a strong focus on accuracy, compliance, and job cost tracking.
What You’ll Be Doing
Payroll
- Manage weekly payroll for both field and office employees, including union and non-union staff
- Review and verify timecards, job costing, and certified payroll data
- Ensure compliance with prevailing wage requirements and union agreements
- Maintain payroll records, including deductions, garnishments, and benefits
- Prepare payroll-related reports and assist with tax filings
- Address payroll questions and resolve discrepancies
Accounts Payable
- Process vendor invoices and assign costs to the appropriate jobs/projects
- Coordinate with project managers for proper coding and approvals
- Match invoices with purchase orders and receipts
- Handle weekly payment processing (checks and electronic payments)
- Maintain vendor records, including W-9s and 1099 tracking
- Reconcile vendor statements and resolve any issues
- Support accurate job costing and cost tracking across projects
HR / Administrative Support
- Assist with onboarding and new hire documentation
- Maintain employee records and ensure compliance with documentation requirements
- Support benefits administration and employee updates
- Track certifications, licenses, and required compliance documentation
- Partner with payroll on time-off tracking and employee updates
Additional Support
- Assist with month-end close activities
- Maintain organized accounting and personnel records
- Follow internal processes and ensure compliance with company procedures
What They’re Looking For
- 2–5 years of experience in payroll and/or accounts payable (construction experience is a plus)
- Familiarity with job costing and construction accounting practices
- Exposure to certified payroll and prevailing wage requirements preferred
- Strong Excel skills and experience with accounting systems (Spectrum is a plus)
- Detail-oriented with the ability to manage multiple priorities and deadlines
- Comfortable working in a fast-paced, project-driven environment
Nice to Have
- Experience supporting union payroll
- Understanding of lien waivers and subcontractor compliance
- Strong communication skills across internal teams and vendors
JOB ID: 174211
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Steve Lowit