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We are looking for a detail-driven, highly organized professional to support sourcing and program design efforts for meetings and events. This role plays a key part in identifying the right destinations and hotel partners, supporting internal strategy, and helping deliver strong client outcomes across multiple programs.
Sourcing & Design Specialist Responsibilities
- Support multiple sourcing initiatives simultaneously, ensuring alignment with client goals and internal strategy
- Conduct destination and property research, narrowing options based on program needs, budget, and feasibility
- Build and distribute sourcing requests using event technology platforms, managing timelines and supplier responses
- Monitor and organize incoming proposals, tracking key details such as availability, pricing, and program fit
- Summarize findings into clear, client-ready recommendations for internal review
- Assist in reviewing agreements and identifying potential risks or gaps prior to finalization
- Coordinate with internal teams to support project flow, timelines, and overall sourcing direction
Core Competencies
- Strong organizational and time management skills with the ability to juggle multiple priorities
- Clear and professional communication style, both written and verbal
- High level of accuracy and attention to detail, especially when handling data and contracts
- Comfort working with systems, spreadsheets, and event-related platforms
- Self-starter mentality with a proactive approach to problem-solving and follow-through
Sourcing & Design Specialist Qualifications
- 1–3 years of experience in events, hospitality, travel, or a related field
- Exposure to hotel sourcing, vendor coordination, or program planning strongly preferred
- Experience working with event platforms or registration tools (such as Cvent) is a plus
- Proficiency in Microsoft Office, particularly Excel and PowerPoint
- Knowledge of destinations, hotels, and general event logistics preferred
- Bachelor’s degree or equivalent experience required
- Familiarity with regulated meeting environments (pharma/healthcare) is a plus
JOB ID: 173441
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Scott Strong