Executive Assistant

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Job Description: Executive Assistant to the CEO

• Position: Executive Assistant to the President
• Department: Executive Office
• Reports to: President/CEO
• Location: New York

Executive Assistant Responsibilities:

• Provide comprehensive administrative support to the CEO, managing daily activities and ensuring smooth operations of the Executive Office.
• Act as the primary point of contact for the CEO exercising a high level of professionalism and discretion.
• Manage the CEO's schedule, including organizing meetings, appointments, and travel arrangements. Prioritize and anticipate scheduling conflicts and propose solutions.
• Prepare and coordinate materials for meetings, conferences, and presentations, ensuring accuracy and attention to detail.
• Handle correspondence, emails, and calls on behalf of the CEO, responding when appropriate or redirecting to relevant parties.
• Conduct research and compile reports, briefs, and summaries as requested by the CEO, supporting data-driven decision-making.
• Draft, review, and proofread various documents, including memos, letters, and proposals, maintaining consistency in style and tone.
• Assist in preparing the CEO for meetings, providing background information, talking points, and relevant documentation.
• Maintain confidentiality and handle sensitive information with the utmost discretion and integrity.
• Collaborate with other members of the executive team, acting as a liaison and facilitating effective communication.
• Manage special projects assigned by the CEO, overseeing timelines, resources, and deliverables to successful completion.
• Coordinate and organize corporate events, executive retreats, and board meetings, ensuring seamless execution and attention to detail.
• Monitor and track progress on key initiatives and follow up on action items, keeping the CEO informed of developments.
• Oversee and manage the Executive Office's budget, expenses, and financial reporting.
• Implement and maintain effective filing and organizational systems to facilitate efficient access to information.
• Provide support to other executives and members of the management team as needed.

Executive Assistant Requirements:

• Bachelor's degree in Business Administration or Masters degree, Management, or a related field.
• Proven experience as an Executive Assistant or in a similar senior administrative role, preferably supporting C-level executives.
• Exceptional organizational skills, with the ability to multitask and prioritize effectively in a fast-paced environment.
• Excellent communication skills, both written and verbal, with the capacity to interact with individuals at all levels.
• Strong problem-solving skills, resourcefulness, and the ability to make sound judgments independently.
• Proficient in using productivity tools, such as Microsoft Office suite (Word, Excel, PowerPoint, Outlook), and familiarity with modern office technology.
• Demonstrated ability to maintain confidentiality and handle sensitive information discreetly.
• Detail-oriented with a keen eye for accuracy and consistency.
• Flexibility and adaptability to handle shifting priorities and unexpected changes.
• A positive and proactive attitude, displaying a high level of professionalism and integrity.
• Knowledge of the company's industry and business operations is a plus.

Note: The above job description is a general outline and may be subject to modification and adjustment based on the company's specific needs and requirements.

At Goodwin Recruiting we are committed to our core values. We take our value, Dedicated to Diversity & Inclusion, very seriously and will never discriminate against a candidate or client based on any protected classes. Our clients seek qualified candidates, and that is what we deliver. A person’s age, gender, race, sexual orientation, gender identity, national origin, veteran or disability status, or arrest or conviction record has no bearing on whether he, she, or they are able to do the job. We evaluate the knowledge, skills, and abilities that meet the requirements of the position and aim to open doors and change lives. We value all people, understanding that uniqueness and diversity foster a stronger team that is innovative and brings varying perspectives to the table. We put our money where our mouth is and are proud of our efforts to identify a broad slate of candidates, with many hiring success stories to share.

JOB ID: 115400

Mitch Marron

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